AGM Notice

SAHYADRI MOTORS PRIVATE LIMITED

81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416

CIN: U74110MH1995PTC095548

Contact Details: 02332381901; Email ID: smplmotors@yahoo.com

Website: www.sahyadrimotors.com

NOTICE IS HEREBY GIVEN THAT 29^TH ANNUAL GENERAL MEETING OF SAHYADRI MOTORS PRIVATE LIMITED WILL BE HELD ON TUESDAY, 31^ST DECEMBER, 2024 AT THE REGISTERED OFFICE OF THE COMPANY SITUATED AT 81-82, SHIVAJI HOUSING SOCIETY, MADHAVNAGAR ROAD, SANGLI 416416 AT 11.00 A.M. TO TRANSACT THE FOLLOWING BUSINESSES:

ORDINARY BUSINESSES:

1. Adoption of Financial Statement

To consider and adopt the Audited Financial Statement for the financial year ended 31^st March, 2024 and the Reports of the Board of Directors and Auditors thereon and to consider and if thought fit, to pass with or without modification(s) the following resolution as an Ordinary Resolution:

“RESOLVED THAT the Audited Financial Statement of the Company for the financial year ended 31^st March, 2024 and the reports of the Board of Directors and Auditors thereon laid before this meeting, be and are hereby considered and adopted.”

2. Appointment of Statutory Auditor

To appoint the Statutory Auditors of the Company to hold office from the conclusion of this Annual General Meeting until the conclusion of the 34^th Annual General Meeting and to fix their remuneration and to pass with or without modification(s), the following resolution as an Ordinary Resolution:

“RESOLVED THAT pursuant to the provisions of Section 139, 142 and other applicable provisions if any, of the Companies Act, 2013 (including any statutory modification or amendment thereto or re-enactment thereof for the time being in force) read with the Companies (Audit & Auditors) Rules, 2014 and as per the recommendations of the Board of Directors of the Company, M/s. Kishor R. Joshi & Associates Chartered Accountant (Firm Registration No. 129897W), Sangli be and is hereby reappointed as the Statutory Auditor of the Company to hold office for a term of Five (5) years i.e. from the conclusion this Annual General Meeting till the conclusion of 34^th Annual General Meeting of the members of the Company to be held in the year 2029, on such remuneration plus applicable taxes, and out of pocket expenses as may be determined in consultation with the Auditor and approved by the Board of Directors of the Company.”

“RESOLVED FURTHER THAT any director of the Company be and is hereby authorized to do such acts and to sign, authenticate and execute all such forms and documents as may be necessary for the effective implementation of this resolution.”

By Order of the Board of Directors

For Sahyadri Motors Private Limited,

Place: Sangli

Date: 30^th October, 2024

SAHYADRI MOTORS PRIVATE LIMITED

81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416

CIN: U74110MH1995PTC095548

Contact Details: 02332381901; Email ID: smplmotors@yahoo.com

Website: www.sahyadrimotors.com

Notes:

1.A member entitled to attend and vote at the meeting is entitled to appoint a proxy / proxies to attend and vote instead of himself/ herself and a proxy need not be a member. A proxy so appointed shall not have any right to speak at the meeting. The instrument appointing the proxy in order to be effective, should be duly stamped, filled, signed and must be deposited at the Registered Office of the Company not less than 48 hours before the commencement of the meeting.

2. Corporate members intending to send their authorized representatives to attend the meeting are requested to send to the Company a certified copy of Board Resolution authorizing their representative to attend and vote on their behalf at the meeting.

3. Members/Proxies are requested to bring the Attendance Slip with them duly filled in and hand over the same at the entrance of the Meeting Hall.

4. In case of joint holders attending the Meeting, only such joint holder who is higher in the order of names will be entitled to vote.

5. All relevant documents referred to in the notice and accompanying statement are open for inspection at the Registered Office of the Company on any working day during business hours up to the date of the forthcoming Annual General Meeting.

6.In terms of the requirements of the Secretarial Standard on General Meetings (SS-2) a route map of the venue of the Annual General Meeting is enclosed hereto.

SAHYADRI MOTORS PRIVATE LIMITED

81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416

CIN: U74110MH1995PTC095548

Contact Details: 02332381901; Email ID: smplmotors@yahoo.com

Website: www.sahyadrimotors.com

ROUTE MAP FOR AGM VENUE

(Prominent Landmark: 81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416)

SAHYADRI MOTORS PRIVATE LIMITED

81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416

CIN: U74110MH1995PTC095548

Contact Details: 02332381901; Email ID: smplmotors@yahoo.com

Website: www.sahyadrimotors.com

Form No. MGT-11

Proxy Form

Form No. MGT-11

Proxy Form

[Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies

(Management and Administration) Rules, 2014]

Form No. MGT-11

Proxy Form

[Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies

(Management and Administration) Rules, 2014]

CIN: U74110MH1995PTC095548

Name of the Company: Sahyadri Motors Private Limited

Registered Office: 81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416

CIN: U74110MH1995PTC095548

Name of the Company: Sahyadri Motors Private Limited

Registered Office: 81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416

Name of the Member(s) :

Registered Address :

E-mail Id :

Folio No. / Client Id :

DP ID :

I/We, being the member(s) of …………. shares of the above named company, hereby appoint:

1.Name : ………………………………………………………….

Address : ………………………………………………………….

E-mail Id : ………………………………………………………….

Signature : …………………………………………………………, or failing him

2.Name : ………………………………………………………….

Address : ………………………………………………………….

E-mail Id : ………………………………………………………….

Signature : …………………………………………………………, or failing him

3.Name : ………………………………………………………….

Address : ………………………………………………………….

E-mail Id : ………………………………………………………….

Signature : ………………………………………………………….

as my/our proxy to attend and vote (on poll) for me/us and on my/our behalf at the 29^th Annual General Meeting of the Company, to be held on Tuesday 31^st December, 2024 at 11.00 a.m. at the registered office of the Company situated at 81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416 and at any adjournment thereof in respect of such resolution as are indicated below:

Signed this…… day of……… 2024

Signature of shareholder

Signature of Proxy holder(s)

Note: This form of proxy in order to be effective should be duly completed and deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the Meeting.

SAHYADRI MOTORS PRIVATE LIMITED

81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416

CIN: U74110MH1995PTC095548

Contact Details: 02332381901; Email ID: smplmotors@yahoo.com

Website: www.sahyadrimotors.com

ATTENDANCE SLIP

Please complete this Attendance Slip and hand it over at the entrance of the place of the meeting

Folio No.__________

Client ID No.______________

Name of the Shareholder/Proxy________________________________________________

Address____________________________________________________________________

No. of shares held_________________

at the 29^th Annual General Meeting of the Company, to be held Tuesday, 31^st December, 2024 at 11.00 a.m. at the registered office of the Company situated at 81-82, Shivaji Housing Society, Madhavnagar Road, Sangli 416416.